04 musts for replacing household registration books being abolished from 01 January 2023 in Vietnam

From 01 January 2023, the household registration book is officially abolished. Before that, household registration books have been used as a basis to identify people’s personal information when they carry out administrative procedures. So, when the household registration book is abolished, what procedures do Vietnamese citizens need to carry out for this change?

Throughout this article, BLawyers Vietnam will update 4 procedures a citizen needs to proceed with this new policy. 


1. Making a Citizen Identity Card with a chip

From 01 July 2021, all information about residence will be updated in the National Database on Population.

Citizen identification card is basic information about a citizen’s background and identity. This information is collected and updated in the National Population Database. When the household registration book is abolished, the citizen only needs to present the Citizen Identity Card when proceeding with the administrative procedures which request the citizen’s personal information.

All Vietnamese citizens aged full 14 years or older shall be issued a Citizen Identity Card. Accordingly, the citizen will go to the police office of the district and province where the citizen permanently or temporarily resides to request a Citizen Identity Card.

After receiving the request for issuance of a Citizen Identity Card, an officer will collect information about the identity of the citizen, take a photo, and collect fingerprints. Such citizen will receive the Citizen Identity Card according to the time on the appointment letter.

2. Updating information in the National Population Database

The information that needs to be collected and updated on the National Population Database includes:

  • Last name, middle name, and birth name;
  • Date of birth;
  • Gender;
  • Place of birth registration;
  • Hometown;
  • Ethnic;
  • Religion;
  • Nationality;
  • Marital status;
  • Place of residence;
  • Shelter;
  • Status of declaration of temporary absence;
  • Current residence;
  • Relationship with the head of the household;
  • Blood type, when a citizen requests an update and presents a conclusion on a test to determine his or her blood type;
  • Full name, middle name, and first name, personal identification number or ID card number, nationality of father, mother, wife, husband, or legal representative;
  • Full name, middle name, and first name, personal identification number or ID card number of the head of household and household members;
  • Day, month, year of death, or disappearance.

Citizens need to quickly update information on the database to facilitate the implementation of administrative procedures after 31 December 2022.

3. Applying for a certificate of residence information

Citizens requesting confirmation of residence information can directly go to the residence registration office in the country regardless of the citizen’s place of residence to request the issuance of confirmation of residence information or send a request for confirming information about residence on the National Public Service Portal, the Public Service Portal of the Ministry of Public Security, and the Residence Management Public Service Portal.

Accordingly, citizens can request confirmation of residency information in the following ways:

  • Going to the registration office in Vietnam regardless of the citizen’s place of residence; or
  • Submitting a request to confirm residence information through the National Public Service Portal, the Public Service Portal of the Ministry of Public Security, and the Residency Management Public Service Portal.

4. Registering for an electronic identity account

Electronic identity accounts could have 2 levels:

  1. Level 1 includes personal information and portrait photos and people can use some basic features such as notification of residence, registration of permanent residence, temporary residence, and declaration of temporary absence.
  2. Level 2, in addition to the utilities at level 1, the level 2 identity account has more information about the citizen’s biometrics and can use all the built-in utilities, including various types of paper. such as Driver’s license, vehicle registration, health insurance, payment of a variety of electronic bills

Once they have an electronic identification account, citizens can present identification information, through the VNeID application, to prove their identity and carry out administrative procedures.

The above is not official advice from BLawyers Vietnam. If you have any questions or suggestions about the above, please contact us at consult@blawyersvn.com. We would love to hear from you.

Date: 17 February 2023

Writers: Quang Nguyen & Tinh Nguyen


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