Back-office team | Admin & HR Assistant

Position Overview

The Admin & HR Assistant will support the daily administrative, HR, office coordination, and internal operation activities of BLawyers Vietnam. This role is not limited to routine office tasks. It is designed for candidates who want to build a serious career in administration and HR support within a professional law firm environment.

Key Responsibilities

1. Office Administration and Daily Operations

• Plan, organize, and follow up on assigned administrative tasks in a systematic and timely manner.
• Handle daily office administration, including office supplies, equipment, facilities, internal office arrangements, and support for internal events.
• Coordinate meeting room bookings, interview schedules, internal appointments, and other office arrangements.
• Contact and coordinate with suppliers and service providers for office purchases, maintenance, and support services.
• Support lawyers and legal assistants with printing, photocopying, document delivery and receipt, notarization, certification, and other administrative support tasks when required.

2. HR and Recruitment Support

• Support recruitment activities, including posting job announcements, receiving applications, arranging interviews, and maintaining recruitment records.
• Assist with onboarding preparation for new staff, interns, and trainees, including internal documents, office arrangements, and basic orientation support.
• Maintain and update basic HR records, attendance records, personnel files, and other internal HR-related documents as assigned.
• Support internal communication relating to HR, office policies, training schedules, appraisal preparation, and team coordination.
• Assist the Admin–HR function in implementing internal procedures and improving basic HR and administrative workflows.

3. Filing, Data, and Document Management

• Arrange, store, and monitor client files and office records in a clear, accurate, and organized manner.
• Maintain hard-copy and soft-copy records of contracts, office documents, supplier documents, courier records, and other administrative documents.
• Track and update incoming and outgoing mail, courier records, documents, and office-related data.
  Support the standardization of filing systems, templates, checklists, and internal records to improve consistency and efficiency.

4. Website, Marketing, and Business Development Support

• Support the management and updating of website content, company information pages, newsletters, and other communication channels as assigned.
• Provide administrative support for marketing and business development activities, including preparing simple materials, coordinating schedules, and maintaining related records.
• Coordinate with relevant team members to ensure that marketing and BD support tasks are completed accurately and on time.

5. Other Assigned Tasks

• Perform other administrative, HR support, office coordination, and internal operation tasks as assigned by the management team.
• Contribute to the improvement of internal working procedures, checklists, and basic operating systems where appropriate.

Candidate Requirements

• College diploma or bachelor’s degree in administration, human resources, business, law, or other relevant fields.
• At least 01 year of working experience in administration, office support, HR support, or a similar role is preferred.
• Good command of Microsoft Office applications and ability to organize documents and data carefully.
• Careful, honest, responsible, observant, service-minded, and willing to follow procedures.
• Good communication and coordination skills, with a positive attitude toward routine work and continuous improvement.
• Basic English communication and writing skills are an advantage.
• Commitment to BLawyers Vietnam’s core values and willingness to grow in a professional law firm environment.

Working Policies and Benefits

• Working days: Monday to Friday; occasional weekend support may be required when working with third parties or for urgent office matters.
• Salary to be discussed based on capability, experience, and suitability after probation.
• Full participation in compulsory insurance schemes in accordance with applicable laws.
• Lunch, transportation, birthday, annual health check, company trip, Tet bonus, and other benefits in accordance with the firm’s policies.
• Opportunity to develop toward a broader Admin–HR role as the firm continues to systematize and grow.

Application

We are looking for 01 Admin & HR Assistant. If you are interested in building a long-term administrative and HR support career in a professional law firm, please contact us and submit your application to hr@blawyersvn.com.

Application Package

• CV in English, including a recent portrait photograph.
• Cover Letter in English, clearly stating your motivation and career orientation.
• Scanned copies of relevant degrees and certificates.

Application Period: 14 August 2026 – 31 August 2026